Maximum Award: $10,000

Match: 1:1 cash match

Contact: AIE Program Manager

The Arkansas Arts Council will award AIE After-School/Summer Residency (AS/SR) grants of up to $10,000 to sponsor artist residencies that provide positive alternatives for children and youth during non-school hours.

AIE After-School/Summer Residency grant awards are made for projects, programs and activities occurring between July 1, 2008, and June 30, 2009. Grant award payments are scheduled to accommodate the grantee’s program requirements to the extent possible.

Funding must be used for residencies that are based in settings where K-12 youth work with artists outside of the school environment, school day or school year. These settings include community/neighborhood centers, low-income housing projects, juvenile facilities, social service centers, after-school programs, summer programs, parks/recreation programs, boys and girls clubs and other community-based or governmental organizations and institutions that provide facilities and guidance during non-school hours.

Funds from the AIE After-School/Summer Residency grant may be used only for contracted administrative or artistic expenses related to the proposed program. Funds cannot be used for faculty/staff salaries/benefits, fundraising costs, capital expenditures or for artistic and technical staff salaries/benefits.

The AIE After-School/Summer Residency program is designed to strengthen the role of the arts in education with the understanding that the development of aesthetic awareness and participation in the arts should be an integral part of life and the basic education process. The Arkansas Arts Council administers this grant program with funding provided by a grant from the National Endowment for the Arts Challenge America Program.

Grant funds are supplementary to the budget of any grantee. Applicants are encouraged to secure and demonstrate broadly based financial commitments for the proposal submitted.

Grant awards are based on anticipated Arkansas Arts Council revenues and can be reduced at any time during the grant period. The grant awards process is highly competitive and past receipt of an award does not guarantee an award in the next funding cycle.

All prospective applicants are encouraged to carefully read the guidelines in this application guide and to obtain and follow the guidelines in the Arkansas Arts Council’s publication, Planning a Successful Arts in Education Program. If assistance is needed in planning the AIE After-School/Summer Residency program or in completing the grant application form before submitting an application, contact Cynthia Haas, AIE program manager, at 501-324-9769 or cynthia@arkansasheritage.org.cynthia@arkansasheritage.org

AIE After School/Summer Residency Eligibility

An AS/SR APPLICANT must

AS/SR applicants must be non-profit organizations that have been involved in youth programming for a minimum of three years and have paid and/or volunteer staff that can devote time and effort to implement the program.

Criteria Scoring

The Council has established a weighted scoring scale that the After School/Summer Residency review panel is instructed to use to evaluate the different narrative categories. The sections are scored on the following scale:

Application Limits

Eligible applicants may submit one proposal for an AIE After-School/Summer Residency along with one proposal in either of the two remaining Arts in Education categories, or they may submit one proposal for an Arts in Education program and one proposal in the Collaborative Project Support category if they do not receive operating support from the Arkansas Arts Council.

Matching Funds

A 1:1 cash match is required. Matching funds that are anticipated at the time of application must be received and obligated no later than June 30, 2009.

The source for matching funds cannot be other Arts Council funds, Arkansas Arts on Tour reimbursements, subsidies for artist fees through the Mid-America Arts Alliance or grants from the National Endowment for the Arts.

In-kind contributions may not be used as matching funds on applications or counted as matching funds on final reports. They may, however, be included in applications as evidence of the commitment of other funding resources to the applicant.

Artists Used

Artists used for AIE After School/Summer Residencies must be selected from the Arts in Education Artist Roster, unless prior approval is obtained from the AIE Program Manager. The roster can be found on the Arts Council’s website at http://www.arkansasarts.org/programs/aie/roster.asp or is available in a printed version by contacting the AIE Program Manager. A review panel of experts selects artists for the roster based on the quality of their artistic work, a demonstrated ability to work in educational settings, which include diverse groups of any age, and evidence of experience with K-12 curriculum-based arts activities.

Non-Roster Artists

Applicants wishing to use a non-roster artist must also submit information with the application that will allow the artist to be reviewed in conjunction with the AIE proposal.
This packet of information includes:

After School/Summer Residency Description

After-School/Summer Residencies will provide opportunities for youth to participate in and learn about the arts disciplines from professional artists. Artists assist in enhancing the powers of perception and self-expression of the youth involved and in acquiring such character-centered skills as concentration, individual discipline and team participation. During a residency, artists are based at a site where they work with the AIE program coordinator and key staff members to develop programs and activities based on the site's needs and facilities. The AIE program coordinator is usually the person who initiates the grant or serves as the contact person and is involved with the site on a regular basis.

Residencies can last from 10 days to 10 months. At the residency site, artists may be involved in such activities as instructing and guiding youth participants, presenting community workshops, advising activity groups, presenting lectures/demonstrations, organizing exhibitions/performances, initiating field trips, helping to develop arts curricula/materials, and enhancing parent and community involvement in the program.

The artist-in-residence is a resource and creative catalyst, not a replacement for a teacher or staff member. Participating teachers/staff must be aware of the artist's schedule. They are required to remain in the classroom/activity site during the proposed arts activities and should serve as a co-teacher with the artist or as a fellow learner with the participating youth. Residencies are designed to meet special needs of sponsors and highlight strengths of artists, but certain characteristics are typical of each residency program:

Professional Development In-Service

Included in an After-School/Summer Residency program is a requirement for an in-service workshop to be conducted by the artist for the teachers, staff, and administrators involved with the program.

The in-service should focus on assisting teachers or staff to increase their personal and professional comfort level with integrating the arts into curriculum or character development programming. This will help to ensure long-term benefits from the residency program.

The sponsoring organization and artist may determine in-service length and content. It may take place in one block of time or may be spread out over the course of the residency. An in-service should not be considered a planning meeting.

Arkansas Department of Education State Standards and Character-Centered Teaching Initiative

Applicants are strongly encouraged to correlate their proposals to the Arkansas Department of Education’s statewide goals for Arkansas students as established by the Frameworks, which define state academic standards for curriculum planning, and/or the Character-Centered Teaching Initiative ,which integrates lessons on character into curriculum or other learning situations.

The Frameworks information can be downloaded from the Arkansas Department of Education’s web site: http://arkansased.org/teachers/curriculum.html

The information on Character-Centered Teaching can be obtained at
http://www.arkansased.org/teachers/cct.html

Residency Disciplines

After-School/Summer Residency programs are designed to supplement existing arts and other curricula by creatively using the expertise of the artist in residence. Possible residency disciplines include the art forms listed below:

Crafts - clay, fiber, glass, leather, metal, paper, plastic, wood, mixed media, jewelry

Dance - ballet, modern, ethnic, choreography

Design Arts - architecture, fashion, graphics, industrial, interior, landscape architecture, urban/metropolitan planning

Folk Arts - dance, music, theater, storytelling

Literature - fiction, non-fiction, play writing, poetry, creative writing

Music - band, orchestral, chamber, choral, ethnic, jazz

Opera/Music Theater - performance, production

Photography/Media Arts - stills, film audio, video, computer technology

Theater - general, classical, children’s, experimental, mime, puppet

Visual Arts - graphic art, painting, sculpture, experimental

Multi-disciplinary - two or more disciplines that interact with each other as separate entities

Interdisciplinary - two or more arts disciplines that combine to form a single medium

Residency Lengths

After-School/Summer Residency programs may vary in length and have different goals and budget constraints:

Budget Information

Fees

Artists must be paid at the Arkansas Arts Council rates listed below. The artist and sponsoring organization may negotiate higher artist fees, but any amount over the grant maximum must be paid from other funding sources. Sponsoring organizations should budget for expenses to cover at least one planning meeting with the artist prior to the start of the AIE After-School/Summer Residency program.

hourly = $31.25 (up to the $125/day limit)
1 day (four hours contact time) = $125
1 week (5 working days) = $625
1 month (4 weeks) = $2,500

Artist preparation time and costs should be considered as part of the residency and should be planned and budgeted accordingly.

Artist Travel

If the artist lives outside of the residency site’s phone calling area, reasonable round trip travel expenses may be included in the budget proposal. Travel by car should be estimated at 43 cents per mile. If an artist lives in another state, travel expenses can only be estimated from the Arkansas state line to the location of the residency.

Lodging and Meals

The Arkansas Arts Council will fund meals at $36 per day and lodging expenses up to a maximum of $60 per night for the artist during the AS/SR program. Any costs over these limits must be paid from other sources of funding. If an artist must travel more than 50 miles per day, it is recommended he or she stay overnight in the site’s community.

Prior to submitting an AS/SR application, the sponsoring organization should consult with the artist to determine acceptable lodging arrangements prior to submitting the application. Sponsors are encouraged to pursue possible in-kind donations for lodging.

Supplies

Sponsoring organizations should discuss supply needs with the artist and determine costs prior to submitting the application. In-kind donations for supplies are encouraged.