• Be an Arkansas-chartered nonprofit organization if its gross receipts are less than $5,000

  OR

• Be a certified 501 (c)(3) tax-exempt organization if its gross receipts are more than $5,000

  OR

• Be a federal, state or local government or governmental unit; a church or convention/association of churches; a hospital, hospital service organization or medical research affiliate; a public school or institution of higher learning.

Criteria Scoring

The Council has established a weighted scoring scale that the In-School Residency review panel is instructed to use to evaluate the different narrative categories. The sections are scored on the following scale:

• Program description - 30 points
• Access and diversity - 10 points
• Planning and implementation - 30 points
• Follow–up and evaluation - 30 points

Application Limits

Eligible applicants may submit one proposal for an AIE In-School Residency along with one proposal in either of the two remaining Arts in Education categories, or they may submit one proposal for an Arts in Education program and one proposal in the Collaborative Project Support category if they do not receive operating support from the Arkansas Arts Council.

Matching Funds

A 1:1 cash match is required. Matching funds that are anticipated at the time of application must be received and obligated no later than June 30, 2009.

The source for matching funds cannot be other Arts Council funds, Arkansas Arts on Tour reimbursements, subsidies for artist fees through the Mid-America Arts Alliance or grants from the National Endowment for the Arts.

In-kind contributions may not be used as matching funds on applications or counted as matching funds on final reports. They may, however, be included in the application as evidence of the commitment of additional resources.

Artists Used

Artists must be selected from the Arts in Education Artist Roster, unless prior approval is obtained from the AIE program manager to use a non-roster artist. The roster can be found on the Arts Council’s Website at http://www.arkansasarts.com/programs/aie/roster.asp or is available in printed form from the AIE program manager. Through a separate application process, a review panel of experts selects artists for the roster based on the quality of their artistic work, a demonstrated ability to work in educational settings, which include diverse groups of any age, and evidence of experience with K-12 curriculum-based arts activities.

Non-Roster Artists

Applicants wishing to use a non-roster artist must also submit information with the application that will allow the artist to be reviewed in conjunction with the AIE proposal.
This packet of information includes:

• A letter stating why an AIE roster artist cannot be used, and why you have chosen this particular artist instead of one in the roster.
  
• An AIE Artist Roster application and required support materials completed by the non-roster artist. Contact the Arts in Education program manager for more information or for the AIE Artist Roster application guidelines.

In-School Residency Description

K-12 schools and non-profit organizations/governmental institutions can sponsor professional artists at a school or site during the school day or school year for a minimum of 10 days, with longer residencies lasting the duration of the school year.

During the In-School Residency program, an artist is based in a K-12 school or community organization site where he or she works with the applying organization’s AIE Program and/or on-site coordinator and key staff to develop programs and activities based on the school’s/site’s needs and facilities. The AIE Program or on-site coordinator is usually the person who initiates the ISR grant or serves as the contact person, and is involved with the school/site on a regular basis.

At the school/site, the artist may instruct students, conduct in-service workshops for teachers or staff, advise activity groups, present lectures and demonstrations to local community organizations, organize exhibitions of work by students, teachers or themselves, initiate field trips, supervise student projects, and encourage and develop arts curricula and materials.

The artist-in-residence is a resource and creative catalyst, not a replacement for a
teacher or staff member. Participating teachers/staff must be aware of the artist’s schedule. Teachers/staff are required to remain in the classroom/activity site during the proposed arts activities and should serve as a co-teacher with the artist or as a fellow learner with the participating youth. Residencies are designed to meet special needs of schools and sponsoring organizations and highlight strengths of artists, but certain characteristics are typical of each residency program:

• Residencies are usually based on a 40-hour, five-day workweek with maximum 20 hours contact time between artists and residency participants. These hours need not be on sequential days; they must, however, provide an intensive arts experience for the participating group. The other remaining time may be reserved for the artist’s own creative work and professional development.
  
• Artists may be scheduled for up to four hours per day at the site to work with both a core and a peripheral group of students. The core group is usually a smaller class and receives the most intensive arts experience. There should be specific outcomes for what this group is to achieve or know by the residency’s end. The peripheral group, or majority of students, gains an exposure to the artist and art form through demonstrations, assemblies or short workshops.
  
• The emphasis of the residency program is on the artist as a practitioner, rather than as a teacher/staff member in the usual sense.
  
• The school or sponsoring organization, as the grant recipient and primary sponsor of the program, is responsible for administering the residency. Other groups may be included in residency activities without being primary sponsors.
  
• For best results, sponsors, teachers/staff and artists work together in the development, planning and implementation of the residency program.

Professional Development In-Service

Included in a residency program is a requirement for an in-service workshop to be conducted by the artist for the teachers/administrators/staff involved with the residency program.

The in-service should focus on assisting these groups to increase their personal and professional comfort level with integrating the arts into the curriculum. This will help ensure long-term benefits from the residency.

The sponsoring organization or school and the artist may determine in-service length and content. It may take place in one block of time or may be spread out over the course of the residency. An in-service should not be considered a planning meeting.

Arkansas Department of Education State Standards

Applicants are strongly encouraged to correlate their proposals to the Arkansas Department of Education’s statewide goals for Arkansas students as established by the publication Frameworks, which defines state academic standards for curriculum planning. The publication can be downloaded from the Arkansas Department of Education web site: http://arkansased.org/teachers/curriculum.html.

In-School Residency Disciplines

In-School Residency programs are designed to supplement existing arts and other curricula by creatively using the expertise of the artist in residence. Possible residency disciplines include the art forms listed below:

• Crafts - clay, fiber, glass, leather, metal, paper, plastic, wood, mixed media, jewelry
• Dance - ballet, modern, ethnic, choreography
• Design Arts - architecture, fashion, graphics, industrial, interior, landscape architecture, urban/metropolitan planning
• Folk Arts - dance, music, theater, storytelling
• Literature - fiction, non-fiction, play writing, poetry, creative writing
• Music - band, orchestral, chamber, choral, ethnic, jazz
• Opera/Music Theater - performance, production
• Photography/Media Arts - stills, film audio, video, computer technology
• Theater - general, classical, children's, experimental, mime, puppet
• Visual Arts - graphic art, painting, sculpture, experimental
• Multi-disciplinary - two or more disciplines that interact with each other as separate entities
• Interdisciplinary - two or more arts disciplines that combine to form a single medium

In-School Residency Lengths

In-School Residency programs may vary in length and have different goals and budget constraints:

• A short-term residency program may last from a minimum of 10 days to a maximum of two to three months. A short-term residency helps broaden a participant’s arts experience by adding an arts component to an existing program or curriculum and can provide a foundation upon which long-term programs can be built.
  
• A long-term residency lasts from three to four months to the duration of the school year and allows greater access to the artist. It provides the flexibility of working in more detail with the artist to develop a program tailored to the site’s needs and more opportunities for comprehensive participant interaction.
  
• A visiting artist residency lasts from one day to five days and allows other roster artists to augment the work of the artist selected for the AIE residency program. This type of residency is suggested as a portion of a long-term program.

Budget Information

Fees

Artists must be paid at the Arkansas Arts Council rates listed below. The artist and sponsoring organization or school may negotiate higher artist fees, but any amount over the grant maximum must be paid from other funding sources. Sponsoring organizations/schools should budget for expenses to cover at least one planning meeting with the artist prior to the start of the AIE In-School Residency program.

Hourly = $31.25 (up to the $125/day limit)
1 day (four hours contact time) = $125
1 week (5 working days) = $625
1 month (4 weeks) = $2,500
Artist preparation time and costs should be considered as part of the residency and should be planned and budgeted accordingly.

Artist Travel

If the artist lives outside of the residency site’s phone calling area, reasonable round trip travel expenses may be included in the budget proposal. Travel by car should be estimated at 43 cents per mile. If an artist lives in another state, travel expenses can only be estimated from the Arkansas state line to the location of the residency.

Lodging and Meals

The Arkansas Arts Council will fund meals at $36 per day and lodging expenses up to a maximum of $60 per night for the artist during the AIE residency program. Any costs over these limits must be paid from other sources of funding. If an artist must travel more than fifty miles per day, it is recommended he or she stay overnight in the site’s community. Prior to submitting an AIE residency application, the sponsoring organization or school should consult with the artist to determine acceptable lodging arrangements prior to submitting the application. Sponsors are encouraged to pursue possible in-kind donations for lodging.

Supplies

Sponsoring organizations or schools should discuss supply needs with the artist and determine costs prior to submitting the application. In-kind donations for supplies are encouraged.

Application Steps

APPLICATION

1. Checklist and Authorization
2. Application Form
3. Excel Budget Page
4. Narrative Outline
5. Artist Signatures