Collaborative Project Support Guidelines

Eligibility

A Collaborative Project Support APPLICANT must be a certified 501 (c)(3) tax-exempt organization that does not receive operational support from the Arkansas Arts Council. Auxiliaries, guilds, or other groups directly affiliated with arts organizations which receive operational support from the Arkansas Arts Council are not eligible.

OR

be a federal, state or local government or governmental unit; a 501 (c)(3) certified church or convention/association of churches; a hospital, hospital service organization or medical research affiliate; a public school or institution of higher learning.

AND

be proposing a collaborative arts project that involves some form of community outreach. The Collaborative Project's outreach should involve one or more underserved community groups as defined by the Arkansas Arts Council:

An underserved community is one in which individuals lack access to arts programs due to geography, economic conditions, ethnic background, physical challenges, or age.

Criteria Scoring

The Council has established a weighted scoring scale that the Collaborative Project Support panel is instructed to use during review to evaluate the different narrative categories. The sections are scored on the following scale:

  • Project overview and artists involved - 25 points
  • Community interaction and accessibility - 30 points
  • Educational outreach - 15 points
  • Project plans and methods for evaluation - 30 points

Application Limits

Eligible applicants may submit one proposal in the Collaborative Project Support category.

Collaborative Project Support Limitations

Collaborative Project Support applicants may request up to $10,000. The minimum award request is $1,000. The proposed Collaborative Project must either involve the creation of an open community arts event or show an expansion of an existing project already reaching an underserved community. Applicants may request funding no more than two additional years for expansions of the original project.

The Total Income for the Collaborative Project (the amount requested from the Arts Council plus the applicant’s match for this Collaborative Project) should equal the Total Expenses. Any portion of the applicant’s match provided by the collaborator(s) should be listed and described as Other Support in line 11 on the Collaborative Project budget page. Any surplus amount proposed for the Collaborative Project online budget will be subtracted from the grant request. If the proposed surplus exceeds the request amount, the application will not be eligible for funding.

Since the Collaborative Project will be produced by more than one organization, the application must demonstrate evidence of collaborative input from all parties in the planning and execution of the project.

A Collaborative Project Support grant may be used only for contracted administrative or artistic expenses related to the proposed event. It may not be used for general administrative expenses incurred by the applicant or any of the collaborators—which include administrative salaries/benefits, capital expenditures, or general marketing costs—or to cover artistic and technical staff salaries/benefits for the applicant or any collaborator. Questions on the appropriateness of a proposed budget line item should be referred to the Grant Programs Manager.

Matching Funds

A Collaborative Project Support request must be matched 1:1 by cash from sources other than the Arkansas Arts Council, the Mid-America Arts Alliance, or the National Endowment for the Arts. Other portions of the proposal not involved in the specific Arts Council request and its match may be funded by government sources.

Matching funds that are anticipated at the time of application must be received and obligated no later than June 30, 2019.

In-kind contributions may not be used as matching funds on an application, nor counted as matching funds on final reports. They should, however, be included in applications as evidence of the commitment of other resources to the applicant.