FAQs

Google Chrome, or Safari 4 or higher. You can use Internet Explorer or Firefox, but you may experience some technical issues.

Grant submissions can only be done online at the Grants Manager Portal. Please contact Brazier Watts if you have questions.

Yes. The online grants manager allows you to start multiple applications to the funds for which you want your proposal to be considered. It is not possible to submit the same proposal to multiple programs, however.

No. At the bottom of the application is a Save as Draft button. We recommend you save your application often and before logging out. You can log in at a later time to continue working on your application. We recommend that you cut and paste your application answers after each question into a Word document to save as backup.

There are limits on the amount of text you can submit. You will see a character counter displayed below the entry field. This will actively tell you how many characters you have entered and will let you know when you are approaching the limit. You will not be able to save a draft of your application if you exceed the character limit. A page is a little over 3,000 characters. You are not required to reach the character limit!

Yes, and we also suggest that you ask someone to review your application before submission – do they understand the project/request?

All applications must be submitted by 11:59pm (CST) on the day of the deadline. You will not be able to submit your application after that.

We prefer that you attach files in a PDF format (.pdf). We will also accept files in Microsoft Word (.doc or .docx) or Excel (.xls or .xlsx). Unacceptable formats include files with "exe," "com," "vbs," and "bat" extensions.

You should give each file a name that identifies your organization and the type of required document it represents. For example, a file representing your budget for the previous fiscal year could be named OrgName_budget_FY2015. Do not use any symbols except for a period or a dash, as symbols can interfere with the upload process.

No. We strongly suggest that you cut and paste from Microsoft Word into the application boxes.

No. The online system will not allow you to submit your application unless you attach the required materials. If you do not have the documents filed electronically, you can scan the information into a PDF file. If you do not have a scanner at your organization, you can scan your documents at a copy shop or a public library. You can also use the Fax to File option located under Tools section to the left of your application:

  • Click the Fax to File button on your dashboard. 
  • Click the </p> button and you will be presented with a toll-free fax number you can use for 20 minutes. 
  • Fax your document to the number provided. Send a separate fax for each document and do not include a cover sheet. All faxed documents will automatically be converted into a PDF. You have 20 minutes to fax your documents before the number expires. 
  • After you have faxed each separate document, click the Finished Faxing button to see your list of files. 
  • Download your converted documents to your computer and save them. Upload the documents to the appropriate questions on the online form.

There are two ways to remove an uploaded file from an application:

  • Once the file has been uploaded, a delete button will appear below the file name. Clicking Delete will remove the file. 
  • To replace the file, a new file can be uploaded in its place. Simply upload the correct form to the question and the old uploaded form will be erased.

Applicants can only upload a single document in response to an upload question. If an applicant has more than one file they need to upload, they need to combine the files either electronically or via scanning. There are two methods applicants can use:

  • If the file to be uploaded are in a format that is editable (such as Word or Excel), the applicant may take multiple Word documents or Excel sheets and combine them into one file. 
  • If the files are not easily edited (PDF or physical copies), they may be combined by utilizing the Fax to File tool. For example, sending two résumés in a FAX would result in one PDF file containing both resumes.

There are a few common reasons why this can happen: 

  • If you stay on one page for an extended period of time without saving, your account may “time out” without warning. 
  • A weak internet connection may momentarily disconnect your computer while you are working on the application. 

As a safeguard, we recommend that you: 

  • Save your application often. 
  • Cut and paste your application answers after each question into a Word document to save as backup. 

To restore your edits, try: 

  • Re-loading your internet page, as sometimes the browser will cache an older version of your page. 
  • Logging out, wait a few minutes, and then log back in and re-open your application.

In-kind support means items or services that are provided for your project at no cost, and items that your organization will contribute to the project. For example, if a consultant has agreed to provide free services for the project, you should list the fee that s/he would normally charge for the same service. If a business or landlord has donated office space to your organization, you should list the rent you would normally pay. The dollar amount you list here should be the actual or estimated cost of obtaining the same item/service. Traditionally, the Arts Council has suggested $20 an hour for general volunteer services and $100 an hour for Board member services.

Double check that there are no symbols in the file name, the file type and size are OK, then try one or more of these suggestions: 

  • Sometimes the problem can be a corrupt file. Try saving a new, renamed version of the document. 
  • Try saving your file as a different type. For instance, if you tried to upload a (.pdf) file, try uploading the original Word or Excel version of this document. If it is a Word (.doc or .docx) or Excel (.xls or .xlsx) document, try saving it as a (.pdf) file and then uploading this version. If you scanned a document to create a .jpg file, try saving it in a .pdf format instead. 
  • Use a different computer to do the upload.

The term "fiscal year" refers to the twelve-month period or financial calendar that your organization uses. The start and end dates of the fiscal year can vary from organization to organization. Your accounting staff, board treasurer, or bookkeeper should be able to tell you when your fiscal year starts and ends.

Sheet2 is a second Excel working page attached to the budget form you will download for the application. It is listed as an option at the bottom of the Excel window. The budget itself is on Sheet1.